Speaking Opportunities

Session Categories

• Intensive Training Seminars
• Breakout Sessions
• Activity Sessions
• Poster Presentations
• Making Connections

Intensive Training Seminars

Deadline Passed

Two-day Intensive Training Seminars (ITS) will be presented on Monday and Tuesday, March 31 & April 1, 2025 as preconference sessions (eight hours each day).

ITS Submission Requirements

In addition to the items listed to the left, ITS proposals must include the following:

1. Type of certificate to be offered, if any
2. Topic Presentation description: ITS presenters may also be asked to present one Topic Presentation during the Core Conference. See the Topic Presentation submission requirements for details.

ITS presenters receive:
Reimbursements are for one speaker only. Any co-presenters will receive a complimentary registration only and will be responsible for their own travel and hotel.

• Complimentary registration for the three-day core conference
• Reimbursement for economy airfare from their home city to the conference city
• Reimbursement for hotel from the night before their first presentation through the night following their final presentation
• $1500 stipend

All ITS presenters will be recognized on their nametags as a conference speaker. ITS presenters will be encouraged to promote their seminar to their network via social media, direct outreach or other means to supplement the conference marketing efforts.

If selected, ITS presenters will also be asked to present one Topic Presentation during the Core Conference. The subject may be based on the content of the ITS or a related topic, which will be determined in conjunction with the conference programming team.

Breakout Sessions

Deadline Passed

Breakout sessions (65 minutes) will be held in the mornings and afternoons throughout the conference. Four categories are available: Topic Presentations, Panel Discussions, Program Descriptions and Research Reports. All breakout presenters will be recognized on their name tags as a conference speaker.

Topic Presentations

Topic Presentations should address fundamental and emerging subjects that advance the field of health promotion.

Topic Presentation speakers receive:
Reimbursements are for one speaker only. Any co-presenters will receive a complimentary registration only and will be responsible for their own travel and hotel.

• Complimentary registration for the three-day Core Conference
• Reimbursement for economy airfare from their home city to the conference city
• Reimbursement for hotel from the night before their first presentation through the night following their final presentation

Panel Discussions

Panel Discussions are opportunities to present varying perspectives on a current and critical challenge facing the health promotion industry. Panel moderators will plan the agenda, moderate the panel and secure two to three other panel members.

Panel Discussion moderators receive:

• Complimentary registration for the three-day Core Conference
• Reimbursement for economy airfare from their home city to the conference city
• Reimbursement for hotel from the night before their first presentation through the night following their final presentation

Up to three panelists receive:

• Complimentary registrations for the three-day core conference
  Panelists are responsible for their own travel and hotel expenses

Program Descriptions

Program Descriptions should describe programs already implemented in workplace, school, clinical, community or other settings.

Program Description presenters should be responsible for developing and/or managing the program they are describing. Proposals will not be considered from program vendors unless they are presented in conjunction with the client.

Program Description Abstract Requirements

Structure abstract as follows:

• Organization (or community) description
• Program components
• Program implementation and evaluation history
• Program impact: Participation, health and financial outcome.

Also include:

• Statement about what makes this program innovative or disruptive
• Abstracts of published articles on the program
• Opportunities for broader application.

Program Description presenters receive:

Reimbursements are for one speaker only. Any co-presenters will receive a complimentary registration only and will be responsible for their own travel and hotel.

• Complimentary registration for the three-day Core Conference
• Reimbursement for economy airfare from their home city to the conference city
• Reimbursement for hotel from the night before their first presentation through the night following their final presentation

Research Reports

Research Reports must address fundamental or emerging subjects in health promotion and have superior methodology. Research Report presenters should be the principal or co-principal investigator of the research they are describing and have a thorough grasp of research methodology.

Research Report Abstract Requirements

Structure abstract as follows:

1. Statement of the problem
2. Intervention (if appropriate)
3. Study design (study structure and variables of interest)
4. Measures utilized (form, validity and reliability)
5. Analysis method
6. Quantitative/qualitative results
7. Conclusions.

Also include:

• Statement about what makes the research special
• Abstracts of published articles on the program

Research Report presenters receive:

Complimentary registration for the three-day core conference

Reimbursements are for one speaker only. Any co-presenters will receive a complimentary registration only and will be responsible for their own travel and hotel.

• Complimentary registration for the three-day Core Conference
• Reimbursement for economy airfare from their home city to the conference city
• Reimbursement for hotel from the night before their first presentation through the night following their final presentation

Activity Sessions

Deadline Passed

One-hour sessions, scheduled each morning and afternoon of the conference, may include cardio, dance, walking or jogging groups, yoga, meditation or any other safe activity.

Activity Session Submission Requirements

• Description of the proposed activity
• Type of equipment and space required (Activities that require little or no equipment will be given priority.)

Activity session leaders will be asked to lead one or two Activity Sessions during the conference.

Activity Session leaders receive:

• Complimentary registration for the three-day core conference

Activity Session leaders are responsible for their own travel and hotel expenses. Activity Session leaders will be recognized on their name tags as a conference speaker.

Poster Presentations

Proposal Deadline: March 15, 2025
(Accepted on a rolling basis)
Posters will be on display Thursday and Friday, April 3 & 4, 202 with presenters at their posters for 90 minutes each day.

Poster Presentation Submission Requirements

1. Title with a 200-word abstract (See details below)
2. One-page summary of the presenter’s education and work experience 
3. Name, education and certification credentials and current organization of all poster authors.

RESEARCH ABSTRACTS must be organized in eight separate paragraphs with the sub-headings and contents as listed below.

1. Statement of the problem: What overall problem were you trying to study, and why is it important?
2. Intervention (if appropriate): Describe the intervention tested.
3. Study design: Describe the structure of the study and the variables of interest.
4. Sample size and composition: How many participants were in the study, and what are their characteristics?
5. Measures utilized: What measurement tools were used to measure the variables of interest?
6. Analysis method: What statistics were used to analyze your data?
7. Results: Report the results of the analysis in quantitative form.
8. Conclusions: What overall conclusions can be drawn from this study?

CASE STUDY ABSTRACTS must be organized in four separate paragraphs with the sub-headings and contents as listed below.

1. Description of the organization (or community): Describe the organization or community in which the program is based.
2. Summary of the primary program: Describe the core elements of the program that was offered.
3. What outcomes or processes were evaluated, and what else will be evaluated? How have they been evaluated, and how else will they be evaluated?
4. Summary of the program impact: Explain in quantitative form the results the program has demonstrated to date.

Poster presenters will be responsible for paying the core (three-day) conference registration fee before the start of the conference and for their own travel and hotel expenses. Poster presenters will be recognized on their name tags as a conference speaker.

Submit Poster Presentation

Making Connections

Proposal Deadline: March 15, 2025
(Accepted on a rolling basis)

Opportunities for Making Connections will be scheduled throughout the conference. The purpose of Making Connections is to provide an opportunity for people with similar professional or personal interests to get together at the conference for a conversation, discussion, meal, workout or fun activity. Connections might include meeting for coffee or a glass of wine to talk about the health promotion programs they manage, going for a run, discussing legislative advocacy, going out for a meal, etc. They might attract as few as two or as many as 20 or more people. Individuals who offer a Connection should be prepared to start the discussion, meal plan or activity, then let the group take it from there. They should not plan to present a lecture or promote a product.

Making Connections Submission Requirements

1. Brief, approximately 500 word, description of the Connection (i.e., the discussion topic, meal or activity proposed), including a title
   
2. Preferred dates and times for the session (Wednesday, Thursday or Friday—morning, noontime or evening)

Making Connections leaders will be responsible for paying the conference registration fee before the start of the conference and for their own travel and hotel expenses. Making Connections leaders will be recognized on their name tags as a conference speaker.

Submit Making Connections Proposal