Administrative Assistant

Organization Overview:
A start-up non-profit organization dedicated to providing exemplary services in healthcare and benefits administration is seeking an Administrative Assistant. The hiring organization takes pride in their commitment to providing excellent, affordable healthcare benefits to its members while ensuring member satisfaction, operational efficiency, and compliance. The team values diversity, equity, inclusion, and justice (DEIJ), fostering a safe, collaborative workplace where everyone can thrive. If you're passionate about growth, making a meaningful impact, and driving positive change, join their mission to support their community's well-being.

Position Overview:
The right candidate will provide confidential, highly responsive, and accountable, hands-on support for general and complex administrative duties, responsibilities, and projects related to health plan trust fund administration, office operations, and strategic planning. They will coordinate and provide executive-level support to the Executive Director and the Director of Operations and other individuals or project teams, as assigned.

What You Will Be Responsible For:

• ​​​​​Provide comprehensive administrative support to the Executive Director and Director of Operations, including managing communication, scheduling, travel arrangements, and filing.
• Draft, edit, and review correspondence, documents, and reports for accuracy and clarity.
• Track progress and follow-up tasks for projects.
• Take and distribute meeting minutes to relevant audiences.
• Manage team calendars and coordinate meeting logistics.
• Maintain office supplies, inventory, and a document filing system aligned with best practices.
• Collaborate with Operations and Finance teams to manage expense documentation and reimbursements.
• Uphold and promote organizational values of diversity, equity, inclusion, justice, integrity, and teamwork.
• Contribute ideas to organizational planning and goal-setting.

What You Bring to the Role:

• ​​5+ years of senior-level administrative experience.
• 2+ years in project management and operational support preferred.
• Advanced skills in scheduling, meeting preparation, minute-taking, correspondence management, and travel logistics.
• Expertise in office management, including efficient document filing and file-sharing systems.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, Teams).
• Exceptional customer service and interpersonal skills.
• Bilingual English-Spanish preferred.

Compensation, Benefits, and Job Structure:
Comprehensive, generous benefits package, including eligibility from the 1st of the month following 30 calendar days of active service, $0 co-premium, medical, dental, vision, prescription, 401(k), pension, life and AD&D insurances, paid time-off (12.5 holidays, 3 personal days, 7 sick days, 5 bereavement days), vacation, legal services, and employee assistance program.

Position Highlights:

• Full-time, hybrid position.
• Location: Los Angeles, CA.
• Salary: $66,560-$70,000 annually.
• An exciting opportunity for growth, and to join a growing organization and launch a new benefits plan administration and operations team.
• Ability to positively impact the health and well-being in critical communities.
• Generous compensation and benefits package.